Reports to: Executive and Deputy Director

Salary: $50,000 – $57,000

Work Schedule: Full-Time, Non-Exempt

Location: Remote

ABOUT NATIONAL BLACK WORKER CENTER:

In response to disproportionately high levels of unemployment and low wage work in Black communities, the National Black Worker Center Project (NBWC) – a national network of Black worker centers – launched in 2011. We support and incubate worker centers who empower Black workers to advance their rights and improve the quality of jobs in key employment sectors. We provide education about the impacts of low-wage work and unemployment on Black communities and work to prevent racial discrimination in hiring and other employment practices and policies. Through our network we intervene in the labor market to improve racial and economic employment conditions. Partnering regional Black worker centers are in Los Angeles, CA; Chicago, Il; New Orleans, LA; Baltimore, MD; Raleigh-Rocky Mount, NC; Greenville, MS; Washington, DC; Pittsburgh, PA; Philadelphia, PA; and Oakland, CA. Our network consists of membership-based and member-driven organizations that utilize a combination of leadership development, organizing, policy advocacy, and strategic communications to build power to address the Black job crisis.

OVERVIEW:

Reporting to both the Executive and Deputy Director, the Executive Assistant (EA) will serve as a primary operational and administrative contact for internal and external constituencies, often handling complex and confidential issues. The primary functions include performing a wide variety of administrative and programmatic support activities on behalf of the Executive and Deputy Director including coordinating the provision of office and staff support services and managing the coordination, supervision, and completion of special projects, campaigns, and events.

RESPONSIBILITIES:

• Manage the Executive and Deputy Director’s calendars: respond to calendar invitations, schedule internal/external meetings, control calendar traffic to prevent conflicting appointments, and other essential scheduling tasks.
• Schedule and organize organizational events and meetings (e.g., board meetings, staff meetings, staff retreats, worker center convenings, etc.)including the management of logistics (e.g., travel, hotel accommodations, catering, vendors, etc.)
• Support board chair and board committee chairs with scheduling meetings and meeting logistics.
• Support HR and Operations Manager with creating new hiring packets, scheduling interviews, scheduling new employee orientation meetings, posting job vacancies, etc.
• Create general correspondences, memos, presentations, charts, tables, graphs, business plans, and other documents. Proofread copy for spelling, grammar, and layout, making appropriate changes, and ensuring accuracy and clarity of final copy.
• Perform general clerical duties including but not limited to minutes of meetings, photocopying, scanning, mail distribution, and filing.
• Answer phones for organization; taking messages, fielding questions, directing calls to the appropriate staff member, etc.
• Handle confidential and non-routine information and explain policies when necessary.
• Prepare meeting materials and assists with the development of PowerPoint presentations and meeting agendas etc.
• Support with reconciling business credit card and personal expense reimbursement.
• Assists in intern recruitment, training, and coordination.
• Take stock of office supplies and order supplies as needed
• Other related responsibilities, as assigned by Executive and Deputy Director

QUALIFICATIONS:

The Executive Assistant will be able to work independently as appropriate, possess both reliability and consistency, and exhibit the ability to learn at a fast pace, problem solve, take initiative, and be outcome oriented. The ideal candidate must exhibit a high level of organizational customer service, oral/written communication skills, sound judgment, and a commitment to a positive work culture. The ability to work in a fast-paced environment with strong attention to detail is essential.

• Proficient in MS Office suite – Microsoft Word, Excel, PowerPoint, and Teams 
• Ability to work on multiple projects simultaneously with accuracy and achieve deadlines under pressure
• Strong communication skills, both verbal and written; organizational skills, both analytical and problem solving; and the ability to work with confidential documents
• Database management skills – experience with Every Action preferred
• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues
• Strong administrative skills
• Exceptional customer service skills, over the telephone and in person
• Strong sense of urgency and problem-solving skills
• High school diploma or equivalent education and experience also considered

All NEO Philanthropy staff are required to be vaccinated against COVID-19. Requests for medical and/or religious exemptions from the vaccination requirement will be considered on an individual basis, to the extent required by law.

SALARY & BENEFITS:

Salary range is $50,000 – $57,000 depending on experience.

The National Black Worker Center Project is fiscally sponsored by NEO Philanthropy. NEO Philanthropy provides a robust benefits package, which includes medical, dental, vision, life, long term disability, and pet insurance. NEO also administers an FSA, EAP, commuter benefits, 401k retirement plans, and has generous time off.
 

NEO is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other legally protected status. Women, people of color, LGBTQ candidates are strongly encouraged to apply.